We are the Gazette Media Group! We produce a variety of consumer shows and events around the country. Our shows and events are informative, fun and enjoyable for attendees. Producing our events requires a team of great people, which is where we could use your help!
We are seeking a detail-oriented and proactive professional to support the planning and execution of live events. This role is responsible for coordinating event logistics, assisting exhibitors and attendees, and ensuring smooth operations before, during, and after each show. The position requires strong communication skills, the ability to problem-solve in a fast-paced environment, and proficiency with basic computer tools and internal systems. This is a full-time, in-office role with required travel.
Key Responsibilities:
- Complete pre-event tasks including data-entry, coordinating equipment rentals and catering orders
- Travel to event locations in advance of each show to prepare and set up equipment, supplies, and materials according to provided checklists
- Review floor plans, prepare day-of show materials, manage inventory, and input travel and production expenses into the ERP system
- Coordinate exhibitor booth/table assignments, accommodate special requests, and serve as the primary point of contact for exhibitor needs
- Provide high-level customer service to exhibitors and attendees before and during events
- Manage and delegate tasks to on-site event staff, ensuring smooth operations and quick resolution of issues or emergencies
- Execute events to company standards, ensuring a positive experience for exhibitors, attendees, and account representatives
- Complete post-event tasks including show recaps, photo submissions to marketing, documentation processing, and balancing production accounts
Qualifications:
- Strong communication skills with the ability to interact professionally and effectively with exhibitors, attendees, and internal team members.
- Proven problem-solving skills, with the ability to address inquiries, issues, and concerns quickly and effectively.
- Ability to plan, coordinate, and organize all aspects of events, including pre-event preparation, on-site setup, show execution, and post-event follow-up.
- Proficient computer skills, including working knowledge and experience with Excel and Google Sheets.
- Ability to develop a thorough understanding of GMG’s ERP system and continuously adapt to its features and workflows to support daily operations and business processes.
- Capable of working independently while also collaborating effectively with team members in a fast-paced, dynamic environment.
- This is a primary, full-time, in-office position that requires travel. Candidates must be flexible and willing to work in various locations as needed. All travel expenses are covered by GMG.
- Must meet minimum age requirements to legally rent a car and stay in a hotel.
Weekly Schedule/Compensation:
- Monday-Friday 9am-4pm
- Full-time position in our Troy, MI office.
- Hours are subject to change during show weeks.
Why Join Us:
- Opportunity to work in a collaborative and dynamic environment where your ideas are valued.
- Room for growth and advancement within the company.
- Be part of a forward-thinking team dedicated to driving success and innovation
Benefits:
- Competitive Salary – $50,000 / Annually
- Health insurance
- Paid time off
Work Location: In person in our Troy, MI 48098
To apply, send your resume to AJ@SeniorExpoUSA.com